Arrival Date Departure Date
Please read carefully, by submitting your Family Reservation Form, it means you have reviewed and agreed to the following terms and conditions.
Deposit VIP Tour:
You can reserve your VIP TOUR(S) by paying a (non-refundable) deposit which covers the first hour of each tour. Once the deposit is paid, we will send you a confirmation email showing your tour is booked. At the end of your tour, your deposit will be deducted from your total hours.
VIP Concierge Fee:
All guests will be charged a $250 nonrefundable VIP Concierge Fee upon completing the Family Reservation Form. This fee will cover the initial consultation call to help design the best plan for your family. As an addition, we will also assist with hotel reservations, ticket and park reservations, dining reservations, transportation services, scooter and stroller rental, and VIP Concierge services during your stay.
Cancellation & Rebooking Fees:
Royal Family Tours LLC reserves the right to cancel the services booked for unforeseen circumstances which may occur. In these cases, a full refund will be given, or a new booking date offered with a new date/time.
VIP GUIDE up to 8 people Payment in full is required at the time of booking plus 20% gratuity if your VIP TOUR date is within 30 calendar days. 1 hour of all tours booked is non refundable due to planning and consultation fees. The deposit, equal to the first hour of the tour is required at the time of booking if your VIP TOUR date is more than 30 calendar days from the time of booking. The deposit is NON REFUNDABLE. Remaining balance for your tour(s) plus 20% gratuity will be charged 14 days prior to your first scheduled VIP TOUR. If you cancel your VIP TOUR(S) within 3-14 business days of the tour date, 4-hours of each tour will not be eligible for refund. If you cancel within 48 hours or 2 business days prior to your VIP TOUR(S), 100% of the tour(s) will be non refundable. VIP GUIDE up to 16 people Double tours require payment in full plus 20% Gratuity at the time of booking. Tours cancelled 30 days or less from the start of the tour are non refundable. If you cancel more than 30 days from the start of your VIP TOUR, one hour of each tour will be non refundable due to planning and consultation fees. The Exclusive Virtual VIP TOUR up to 6 people Double tours require payment in full plus 20% Gratuity at the time of booking.Payment in full is required at the time of booking plus 20% Gratuity. Tours cancelled 30 days or less from the start of the tour are non refundable. If you cancel more than 30 days from the start of the tour, one hour of each tour will be non refundable due to planning and consultation fees. Rebooking VIP TOURS: Once a final confirmation has been sent, and a guest wishes to change their VIP tour to a different park or a different date, a $120 rebooking fee will be charged. If your VIP guide assigned to your original tour is no longer available for the new tour dates, guest will be charged 4-hour cancellation fee. Dining Reservations:
Royal Family Tours highly recommends planning your trip before any dining reservations become available (Currently 60 days in advance, at 6am on day 60). Please note that for larger groups, dining reservations are extremely limited (due to covid restrictions and park capacity) even when making dining reservations early in advance. If we are unable to book the restaurants of your choice, we will find substitutes based on your preferences, or book your requested reservation at any time it is available. We will do our absolute best to check for cancellations leading up to your vacation to try to accommodate your requests but there are no guarantees. Please be aware Disney will charge a $10 fee, per person for dining plans that were not attended. Guests are responsible for canceling their dining reservations in advance. Royal Family Tours is unable to refund cancellation fees initiated by Disney.
Royal Family Tours recommends all our guests to purchase travel insurance. Please contact Travel VIP to set up travel insurance.
By submitting this Family Reservation Form you are agreeing to fully and finally release Royal Family Tours, Travel VIP and its employees, sub-contractors, owners, shareholders, and every individual arising out of or relating to Royal Family Tours services, from any and all liability for any claim including, but not limited to the damage, injury, and cause of action expenses. In the event, a dispute arises between the parties under this agreement and a suit is instituted, the prevailing party shall be entitled to recover his or her costs and attorney’s fees from the non-prevailing party.
Covid-19 Disclosure & Release
An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is a very contagious disease that could cause severe illness & death. In accordance with the Centers for Disease Control & Prevention, guests and senior citizens with medical conditions that are underlying are particularly vulnerable. By visiting Walt Disney World Resort, Universal Studios, and SeaWorld, you are voluntarily assuming all risks related to exposure to COVID-19. By clicking submit, you are agreeing to our terms and conditions and admitting that an inherent risk of exposure to Covid-19 exists in any public place where it’s present with people. You and your guests voluntarily assume every risk in relation to exposure to COVID-19 and in agreement not to hold Royal Family Tours, Travel VIP; or any of their affiliates, officers, employees, agents, contractors, or representatives liable for any illness or injury.
VIP Tours Our service is billed per hour for a minimum of seven (7) hours per day for up to 8 guests. Groups of nine or more require two Royal VIP guides. When using two Royal VIP guides the hourly rate will double. Your Royal VIP guide is available to you all day, so if you choose to extend past the seven (7) hour minimum you can make that decision on the day off and will continue to be billed hourly. To enter a Disney theme park, both a Park Reservation & Valid Admission for the same park on the exact same date are needed for Guests ages 3+. Royal Family Tours does not have any exclusive access to Disney Park Reservations. For the newest attraction, Guardians of the Galaxy: Disney is currently utilizing a virtual boarding pass system for this attraction. If this attraction is one of your priorities, your Royal VIP guide will attempt to add the group to a boarding group at the park opening. Royal Family Tours does not have any exclusive access and there is no guarantee that guests will be added to a boarding group. If guests are successful in a boarding group, it is possible that they still may not experience this attraction due to ride breakdowns and delayed boarding groups. Your Royal VIP guide will arrange a specific time and place to meet on the morning of your VIP tour. You will be charged from the agreed-upon meeting time in the morning, until your Royal VIP guide departs at the end of the day. Your VIP tour will begin prior to park opening and you will meet your Royal VIP guide at least an hour before park opening. Royal Family Tours cannot guarantee every attraction at the theme park and will plan your day, based on the top ten attractions provided to our VIP Concierge during the planning process. During your VIP Tour, your Royal VIP guide will utilize standby lines with minimal wait times for all attractions. During the peak of the season, these wait times will increase slightly. At the end of your VIP Tour, you will be charged via Square onsite by your Royal VIP guide. Royal Family Tours accepts all major credit cards and cash. Gratuity for your Royal VIP guide is not included. Gratuities are acknowledgement of excellence in service, therefore we do not include a percentage in our pricing. Should you wish to recognize exceptional service, we suggest a gratuity for your Royal VIP Guide of 18 to 20%. Due to Covid-19, certain parks, restaurants, and other offerings may be modified or unavailable, limited in capacity, and subject to limited availability or closure. Royal Family Tours LLC is not affiliated with or endorsed by Walt Disney Company, SeaWorld, Universal Orlando Resort, Universal Studios Hollywood, or The Wizarding World of Harry Potter.